{"id":10939,"date":"2026-11-11T20:47:58","date_gmt":"2026-11-11T20:47:58","guid":{"rendered":"https:\/\/international.ase.ro\/21\/?page_id=10939"},"modified":"2026-11-11T20:58:43","modified_gmt":"2026-11-11T20:58:43","slug":"staff-mobility","status":"publish","type":"page","link":"https:\/\/international.ase.ro\/21\/staff-mobility\/","title":{"rendered":"Staff Mobility"},"content":{"rendered":"<ol>\n<li><strong>OVERVIEW<\/strong><\/li>\n<\/ol>\n<p><strong>\u00a0<\/strong><strong><em>Teaching mobility (STA)<\/em><\/strong><\/p>\n<p><strong>Purpose<\/strong>: Teach at a partner higher education institution abroad.<\/p>\n<p><strong>Host<\/strong>: A partner higher education institution covered by a valid Erasmus+ inter-institutional agreement.<\/p>\n<p><strong>Typical activity<\/strong>: Lectures, seminars or a teaching module agreed with the host university.<\/p>\n<p><strong>Teaching Mobility Duration and Minimum Teaching Hours<\/strong><\/p>\n<ul>\n<li>EU Member States and countries associated with Erasmus+: 2-5 days.<\/li>\n<li>Third countries not associated with Erasmus+: 5 \u2013 7 days.<\/li>\n<li>Counting mobility days. The minimum number of activity days must be consecutive. Travel days and any breaks are excluded. Places are subject to availability under the inter-institutional agreements in force for the relevant academic year.<\/li>\n<li>Exceptions. ASE may approve up to 10 days for staff delivering a full teaching module at the host university or in other duly justified cases that support ASE\u2019s internationalisation objectives.<\/li>\n<li>Minimum teaching hours: 8 hours per five-day week and shorter than five days mobility. For stays longer than five days, the minimum for any partial week is calculated in proportion to its length.<\/li>\n<\/ul>\n<p><strong><em>Training Mobility (STT)<\/em><\/strong><\/p>\n<p><strong>Purpose<\/strong>: Take part in job shadowing or a training activity relevant to your work at ASE. Conferences are excluded.<\/p>\n<p><strong>Host<\/strong>:<\/p>\n<ul>\n<li>A higher education institution, enterprise or other relevant workplace abroad (for EU Member States and countries associated with Erasmus+)<\/li>\n<li>A partner higher education institution covered by a valid Erasmus+ inter-institutional agreement (for third countries not associated with Erasmus+)<\/li>\n<li>An inter-institutional agreement is required for all teaching mobilities. For training mobility, it is required only when the host is a higher education institution in a third country not associated with the Programme (KA171).<\/li>\n<\/ul>\n<p><strong>Typical activity<\/strong>: A staff training event, structured training programme or job shadowing.<\/p>\n<p><strong>Training Mobility Duration and Maximum Number of Participants<\/strong><\/p>\n<ul>\n<li>EU Member States and countries associated with Erasmus+: 2-5 days.<\/li>\n<li>Third countries not associated with Erasmus+: 5 \u2013 7 days.<\/li>\n<li>Counting mobility days. The minimum number of training days must be consecutive. Travel days and any breaks in the training period are excluded. Places are subject to availability in the relevant academic year.<\/li>\n<li>Exceptions. ASE may approve up to 10 days for academic or administrative staff taking part in a group training module, or in other duly justified cases that support ASE\u2019s internationalisation objectives.<\/li>\n<li>Normally, no more than two staff members may undertake training mobility at the same host organisation at the same time. Exceptions may be made for staff participating as learners in a Blended Intensive Programme (BIP) or in other duly justified cases that support ASE\u2019s internationalisation objectives and budget availability.<\/li>\n<\/ul>\n<ol start=\"2\">\n<li><strong>ELIGIBILITY CRITERIA (all must be met)<\/strong><\/li>\n<\/ol>\n<p><strong>\u00a0<\/strong><strong><em>Teaching (STA)<\/em><\/strong><\/p>\n<ul>\n<li>Romanian or foreign national domiciled in Romania, a refugee in Romania, or a permanent resident of Romania<\/li>\n<li>Hold a substantive teaching appointment at ASE. Doctoral candidates are eligible if employed as a fixed-term teaching assistant.<\/li>\n<li>Advanced proficiency in the language of instruction.<\/li>\n<li>Retired, affiliated or hourly paid teaching staff and staff whose employment contracts are suspended are not eligible.<\/li>\n<\/ul>\n<p><strong><em>Training (STT)<\/em><\/strong><\/p>\n<ul>\n<li>Romanian or foreign national domiciled in Romania, a refugee in Romania, or a permanent resident of Romania<\/li>\n<li>ASE must be your primary employer. Doctoral candidates are eligible if employed by ASE during their doctoral studies.<\/li>\n<li>Intermediate to advanced proficiency in the language of training.<\/li>\n<li>Retired, seconded, affiliated or hourly paid staff and staff whose employment contracts are suspended are not eligible.<\/li>\n<\/ul>\n<p>Academic staff can normally undertake up to two mobilities per academic year, with teaching as the first mobility. A justified training mobility that supports ASE\u2019s internationalisation objectives may come first, in which case the second mobility that academic year must be for teaching. Additional mobilities require exceptional approval and are subject to a limit of two per mobility project. Priority is given to staff who have had no Erasmus+ mobility in the previous two academic years and to staff active in internationalisation.<\/p>\n<ol start=\"3\">\n<li><strong>BEFORE THE MOBILITY<\/strong><\/li>\n<\/ol>\n<ul>\n<li><strong>Confirm your host, dates and activity programme<\/strong><\/li>\n<li><strong>Teaching<\/strong><\/li>\n<\/ul>\n<p>Check that an inter-institutional agreement covers your proposed visit. Plan at least eight teaching hours for five days or any shorter stay. For longer mobilities, the minimum for an incomplete week is calculated proportionally.<\/p>\n<ul>\n<li><strong>Training<\/strong><\/li>\n<\/ul>\n<p>Agree on a programme relevant to your work at ASE. The draft normally limits simultaneous training at the same host to two participants. Exceptions may apply to Blended Intensive Programme learners or other justified cases.<\/p>\n<ul>\n<li><strong>Apply at least 30 days before departure<\/strong><\/li>\n<\/ul>\n<p>Submit the travel justification and travel authorisation request through the ASE travel portal: deplasari.ase.ro.<\/p>\n<ol>\n<li>Staff Mobility Agreement<\/li>\n<\/ol>\n<ul>\n<li>Staff Mobility Agreement for Teaching<\/li>\n<li>Staff Mobility Agreement for Training<\/li>\n<\/ul>\n<ol>\n<li>Invitation letter from the host university or organisation.<\/li>\n<li>Green travel request, if applicable<\/li>\n<li>Request for training fee coverage visa fee, if applicable.<\/li>\n<\/ol>\n<ul>\n<li><strong>After selection, complete the departure formalities<\/strong><\/li>\n<\/ul>\n<p>After your receive an email from the ASE Travel portal that the request has been approved:<\/p>\n<ul>\n<li>Sign the financial agreement and submit a copy of your travel insurance to the Erasmus+ Office before departure.<\/li>\n<li>Check the funding terms for your project. The Erasmus+ grant contributes to travel and subsistence costs. ASE may also approve zero-grant mobility, with the same participation obligations.<\/li>\n<\/ul>\n<ol start=\"4\">\n<li><strong>DURING THE MOBILITY<\/strong><\/li>\n<\/ol>\n<ul>\n<li>On arrival, contact the host Erasmus+ office or designated host representative. Confirm the official activity dates and who will sign your Certificate of Attendance.<\/li>\n<li>During the visit, follow the agreed teaching or training programme. If your dates or teaching hours change, contact the ASE Erasmus+ Office promptly so it can advise on the documentation and funding implications.<\/li>\n<li>Before the mobility ends, send the applicable travel evidence to the Erasmus+ Office and the designated Finance Office contact. The operational checklist can specify what to send for air, car, rail or coach travel.<\/li>\n<li>Before leaving the host, obtain your Certificate of Attendance. It must confirm the actual activity dates and the number of activity days. For teaching mobility, it must also state the number of teaching hours. ASE accepts an original signed and stamped certificate or a certificate bearing a qualified electronic signature.<\/li>\n<\/ul>\n<ol start=\"5\">\n<li><strong>AFTER THE MOBILITY<\/strong><\/li>\n<\/ol>\n<p><strong>\u00a0<\/strong><strong>Within one working day of return<\/strong><\/p>\n<ul>\n<li>Submit the original Certificate of Attendance (typed, not hand-written) to the ASE Erasmus+ Office.<\/li>\n<li>Prepare the Activity Report for approval by the Vice-Rector responsible for international relations. Summarise your activities and outcomes, contacts established, possible joint projects, expected benefits for your department or faculty, and plans to share the results.<\/li>\n<li>Complete the European Commission\u2019s participant report within 30 calendar days of receiving the email invitation.<\/li>\n<li>Follow the ASE reimbursement procedure and submit the expense settlement form with the applicable supporting documents. If you are claiming an approved training participation fee, include the invoice and proof of payment. Send the documents for your mode of transport to both <a href=\"mailto:erasmus@ase.ro\">erasmus@ase.ro<\/a> and <a href=\"mailto:florin.comaniciu@ase.ro\">comaniciu@ase.ro<\/a>.<\/li>\n<\/ul>\n<table>\n<thead>\n<tr>\n<td><strong>Mode of transport<\/strong><\/td>\n<td><strong>Documents to submit<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>Air<\/strong><\/td>\n<td>Electronic booking confirmations and boarding passes<\/td>\n<\/tr>\n<tr>\n<td><strong>Car<\/strong><\/td>\n<td>Two fuel receipts. One must be issued in Romania on the day of departure, and the other in the destination country on the day of return.<\/td>\n<\/tr>\n<tr>\n<td><strong>Train or Bus<\/strong><\/td>\n<td>The tickets used for the journey<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ul>\n<li><strong>Complete the financial settlement <\/strong><strong>Expense Reimbursement Form<\/strong><\/li>\n<\/ul>\n<p>The Finance Office will send you the reimbursement form.<\/p>\n<p>Complete the form and have it signed by Teodora Fulga, Head of the Erasmus+ Office<\/p>\n<p>A shorter certified stay, fewer than the required teaching hours or failure to submit the questionnaire may lead to partial or full recovery of the grant under the financial agreement.<\/p>\n<ul>\n<li><strong>Share the results<\/strong><\/li>\n<li>Present outcomes and good practices at dissemination events organised by the Department for International Relations when requested. Use this section to point staff to upcoming events or explain how to share outcomes with their department or faculty.<\/li>\n<\/ul>\n<p><strong>Documents:<\/strong><\/p>\n<ol>\n<li><a href=\"https:\/\/international.ase.ro\/21\/wp-content\/uploads\/STA-formular-36.docx\" target=\"_blank\" rel=\"noopener\">Staff Mobility Agreement for Teaching<\/a><\/li>\n<li><a href=\"https:\/\/international.ase.ro\/21\/wp-content\/uploads\/STT-formular-30.docx\" target=\"_blank\" rel=\"noopener\">Staff Mobility Agreement for Training<\/a><\/li>\n<li><a href=\"https:\/\/international.ase.ro\/21\/wp-content\/uploads\/Erasmus-Granturi-financiare-aplicabile-mobilitati-12.pdf\" target=\"_blank\" rel=\"noopener\">Erasmus+ grants available for staff<\/a><\/li>\n<li><a href=\"https:\/\/international.ase.ro\/21\/wp-content\/uploads\/Erasmus-Declaratie-Green-Travel.docx\" target=\"_blank\" rel=\"noopener\">Green travel request<\/a><\/li>\n<li><a href=\"https:\/\/international.ase.ro\/21\/wp-content\/uploads\/Atestat-de-prezenta-6.docx\" target=\"_blank\" rel=\"noopener\">Certificate of attendance<\/a><\/li>\n<li>Procedura privind decontarea cheltuielilor cu deplas\u0103rile externe<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>OVERVIEW \u00a0Teaching mobility (STA) Purpose: Teach at a partner higher education institution abroad. Host: A partner higher education institution covered by a valid Erasmus+ inter-institutional agreement. Typical activity: Lectures, seminars or a teaching module agreed with the host university. Teaching Mobility Duration and Minimum Teaching Hours EU Member States and countries associated with Erasmus+: 2-5 days. Third countries not associated with Erasmus+: 5 \u2013 7 days. Counting mobility days. The minimum number of activity days must be consecutive. Travel days and any breaks are excluded. Places are subject to availability under the inter-institutional agreements in force for the relevant academic year. <a href=\"https:\/\/international.ase.ro\/21\/staff-mobility\/\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-10939","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/international.ase.ro\/21\/wp-json\/wp\/v2\/pages\/10939","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/international.ase.ro\/21\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/international.ase.ro\/21\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/international.ase.ro\/21\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/international.ase.ro\/21\/wp-json\/wp\/v2\/comments?post=10939"}],"version-history":[{"count":5,"href":"https:\/\/international.ase.ro\/21\/wp-json\/wp\/v2\/pages\/10939\/revisions"}],"predecessor-version":[{"id":10950,"href":"https:\/\/international.ase.ro\/21\/wp-json\/wp\/v2\/pages\/10939\/revisions\/10950"}],"wp:attachment":[{"href":"https:\/\/international.ase.ro\/21\/wp-json\/wp\/v2\/media?parent=10939"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}