Erasmus+ for short mobilities

(grants for studies / placements between 5-30 days)

Type 1: Short study mobility

A short study mobility is similar to a modular subject but done abroad, awarded with a number of ECTS credits, and there are 2 subtypes:

  1. The simple short study mobility:
    • the destination can be a partner university of ASE from EU countries only (see application step 1);
    • it is composed by a short-term physical stay abroad and a compulsory virtual / online learning activity (before or after the physical mobility);
    • it can last from 5 up to 30 days;
    • it is awarded with a minimum number of 3 ECTS credits (physical and virtual component combined) in order to equivalate and replace them with a certain subject from ASE’s curriculum;
    • this mobility can also be in groups.
  2. The Blended Intensive Programme (BIP):
    • the destination must be a specialized event which is usually organised by a group of institutions or their representatives from EU countries only (see application step 1);
    • it is composed by a short-term physical stay abroad and a compulsory virtual / online learning activity (before, during or after the physical mobility);
    • it can last from 5 up to 30 days;
    • it is awarded with a minimum number of 3 ECTS credits (physical and virtual component combined) in order to equivalate and replace them with a certain subject from ASE’s curriculum;
    • this mobility can also be done in groups.

Type 2: Short placement mobility

A short placement mobility represents a traineeship / internship / volunteering project done abroad.

You can join a traineeship / internship / volunteering project anywhere in the world, if you get accepted to one. The mobility can last anything between 5 – 30 days.

The mobility must include a physical stay in the host country and a virtual/online learning activity (before or after the physical mobility) – the virtual activity is mandatory for Bachelor and Master students (the virtual activity is not mandatory for PhD students).

The host can be any public institution / private organization / university / school / company / enterprise / NGO etc except EU institutions (see application step 1).

This mobility can also be done in groups.

Facts and regulations (applicable for both types)

 

  • All Bachelor, Master, PhD students of ASE, regardless of their status or average grades, are eligible;
  • students in their last year are eligible too;
  • IFR students are eligible too;
  • ID students are not eligible.

Basic mobility grant:

Depending on how many days your mobility will last, a total sum will be calculated (plus the top-up sum where it applies) and this total will be awarded 80% just a few days before you leave and 20% after you come back.

  • Anything between 5 to 14 days of mobility – 70 EUR/day;
  • From 15 to 30 days of mobility – 70 EUR/day in the first 14 days and 50 EUR/day for the rest of the days.

Extra grant for different cases:

  • Top-up sum for any student who is travelling with green means:
    • a single contribution of 50 EUR if at least 60% of the journey is green (bus, train, etc – not plane).
  • Top-up sum for students with fewer opportunities:*
    • From 5 to 14 days – one contribution of 100 EUR added to the total;
    • From 15 to 30 days – one contribution of 150 EUR added to the total.
  • Extra travel grant (regardless of transportation method) for students with fewer opportunities:* from 23 up to 1500 EUR depending on the distance bandwidth.

*Students with fewer opportunities are the students who already benefit from a social scholarship in ASE. They will receive this extra grant to the total financial support of their mobility only if they prove their status by simply sending a statement requested from the faculty’s secretariat, along with the rest of the application file.

We highly suggest you read the following regulation:

Also, if you are curious to learn more about the Erasmus+ programme, check the links below:

5 steps to follow

  • If you want to apply for Type 1 – short study mobilities / BIPs:

You can usually find announcements on the official websites of higher education institutions who have an inter-institutional agreement (IIA) with ASE – but make sure they are from EU or third EU countries only (non-EU partners are not eligible for Type 1). These institutions may vary from semester to semester (click here to check the partnerships map).

Pro tip: You can also search the internet for keywords like <Blended Intensive Programme available this year> or <Short term study mobility at [name of institution]>; or you can browse this website (make sure the institution is an ASE partner): https://erasmusbip.org/list-of-bips/

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  • If you want to apply for Type 2 – short placement / internship mobilities:

The students must make use of the internet to find themselves a traineeship / internship / volunteering project. This mobility can also be done in groups. We also provide a support page for finding locations on this website: https://international.ase.ro/21/index.php/erasmus-for-placements-news/

The destinations for Type 2 can be anywhere in the world:

    • EU member states / EU third-countries: in any public institution / private organization / university / school / company / enterprise / NGO etc (except EU institutions);
    • Outside the EU in regions 1-12 (click here to see regions 1-12): in any public institution / private organization / university / school / company / enterprise / NGO etc, but with a pre-signed inter-institutional agreement (IIA). You can send the digitally signed IIA along with the rest of your application file (click here to download the IIA template).

Mandatory documents for both types:

  1. Registration form (click here);
  2. Letter of acceptance / invitation from the host organization containing:
    • details about the host organization/ programme, your name and the main duties you will have there;
    • the exact period (phyisical mobility & the days of virtual activities);
    • signature & official stamp of the organization.
  3. Learning Agreement (LA) signed by the hosts and by a faculty coordinator (see list of Erasmus+ faculty coordinators here):
  4. Copy of ID card (or, for foreign students: copy after passport and Romanian residence permit);
  5. CV with a picture, in english or in the language of the mobility;
  6. Letter of motivation, in english or in the language of the mobility;
  7. GDPR form;
  8. Details about the bank account (click here to download)a bank extras (with only the IBAN number – it can be EUR / RON);
  9. Private medical insurance for the duration of the mobility / European Health Card issued for free by CNAS (the card is not valid for non-EU destinations);
  10. & for type 1 only! (not required for type 2) – linguistic knowledge proof: either a statement from your faculty’s secretariate if you are already studying at ASE in the specific foreign language in which the mobility is conducted or a language certificate (see accepted certificates here).

Extra documents for both types:

  1. for students who benefit from a social scolarship from ASE: a statement from your faculty’s secretariate which attests you are a social scholarship beneficiary (this qualifies you for an extra grant – check the financial support section).
  2. for students who travel green: participant statement in case of using green travel (this qualifies you for an extra grant – check the financial support section).
  3. for students who plan internships in countries that are in regions 1-12 – usually non-EU countries (check the regions 1-12 here https://erasmus-plus.ec.europa.eu/ro/programme-guide/part-a/eligible-countries): you will need a Bilateral Agreement with the host institution (template only on request via email).
  4. optional for anyone: letters of recommendation, professional certificates, diplomas, certificates, certificates regarding the results of student scientific research or participation in extra-curricular projects etc.

Send the documents from step 2 with at least 5 – 6 weeks before the departure via email at erasmus@ase.ro. Late applications may not be accepted.

  • First, verifying your file:

You will receive an answer via email regarding any corrections that need to be made to your documents. We have a 3-5 office days response time to emails.

  • Then, signing the contract:

If your application was marked eligible then, before your departure, you will be invited to the Erasmus+ Office to sign the Financial Contract which states your grant, your period of stay and your obligations (if you cannot personally come, then it can also be signed by a person legally appointed as power of attorney; the person could just be a trusted family member, friend or acquaintance; digital signatures are not accepted).

  • PREPARE YOUR DEPARTURE (please read carefully):
    • After you sign the contract, remember that the financial support will be granted 80% a few days before you leave and 20% after you come back. Depending on the time of your application, the grant may be received with a delay.
    • You can make travel preparations in advance, (book tickets/ accomodation etc), but only after your mobility was confirmed as eligible by the Erasmus+ Office. The arrival to the mobility must be done one/more days before the start date and the departure can be done any day after the end date. If you depart later or come back earlier than planned, you risk having to return the whole grant or a partial sum. Please check with the Erasmus+ office for any modifications.
    • Remember to preserve your travel tickets (flight boarding pass / gas station bills / bus or train ticket) because they are mandatory to proove your physical mobility to the host country. You will bring them at the end of your mobility (together with the documents from the next step).

At the end of your mobility, for either Type 1/2, you have the contractual obligation to physically bring to the Erasmus+ office the following:

  • Certificate of Attendance / After the mobility Certificate in original (find it on the last pages of the Learning Agreement template) – the document can be completed on the computer but the signature must be in original, and, if possible, stamped by the host organization; scanned versions & digitally added signatures are NOT accepted;
  • proof of travel that complies with your mobility period (both departure and arrival travel tickets or, if you travel by car, keep the gas station bills or accommodation bill).
  • & additional document for Type 1 only: Transcript of Records – it is a standard document given to you by the host university, containing your name, the name of the programme, the grade & the ECTS credits obtained.

For both types – you also have the obligation to digitally complete the following:

  • everyone: the satisfaction questionnaire, received via email, not from us, but from an EU platform;
  • only the ones who joined mobilities between 15-30 days: OLS test – you have the obligation to do the online language assessment at the beginning and end of your mobility. Find your OLS test by making an account on the EU Academy platform: www.academy.europa.eu 

Failing to provide the proof of your mobility may result in having to return the whole grant (by hand notice or in the court of justice).

  • Erasmus+ Office

  • erasmus@ase.ro

  • +40 213 19 19 00 & then press 567

  • Piața Romană no. 8, N.D. Xenopol Building, Ground floor (entrance from Dacia Blvd.)

  • Monday to Thursday 09:00 – 16:00 / Friday 09:00 – 13:00