All ASE students are eligible:

• Bachelor, Master, PhD;
• regardless of the percent of passed exams or average grades;
• students in their last year are eligible too;
• IFR students are eligible too;
• only ID students are not eligible.

For each mobility, the total sum (mobility grant + extra grants) will be awarded 80% just a few days before you leave and 20% after you come back.

Mobility grant:

• Anything between 5 to 14 days of mobility – 79 EUR/day;
• From 15 to 30 days of mobility – 79 EUR/day in the first 14 days and 56 EUR/day for the rest of the days.

Extra grants, depending on your case:

• Travelling with green ways of transportation (bus / train / boat / ride-sharing with colleagues):
  • a single contribution of 50 EUR if at least 60% of the journey is green – you must announce your intention to travel green when you submit your application file!
• Travelling to non-EU associated countries from regions 1-12: a transportation grant between 23 – 1500 EUR depending on the distance bandwidth (click here to see transportation grants & click here to calculate the distance). Check regions 1-12 here: https://erasmus-plus.ec.europa.eu/programme-guide/part-a/eligible-countries
• Any student with fewer social opportunities: *
  • From 5 to 14 days – one contribution of 100 EUR added to the total;
  • From 15 to 30 days – one contribution of 150 EUR added to the total.
  • Travel grant, regardless of transportation method or destination (click here to see transportation grants & click here to calculate the distance).

* Students with fewer social opportunities are those who also benefit from a social scholarship in ASE. The student will receive an extra grant only if they prove their status by simply providing a statement issued by the faculty’s secretariate, along with the rest of the application file.

We highly suggest you read the following regulation:

• ASE’s internal regulation for Erasmus+ short mobilities –  Hot.Senat nr. 44 din 22.03.2023

Also, if you are curious to learn more about the Erasmus+ programme, check the links below:

• Erasmus+ Programme General Guide
• Erasmus+ Programme in Romania – ANPCDEFP

• If you want to apply for Type 1 – short study mobilities / BIPs:
  • Country: EU or third EU countries only – Andorra, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Faroe Islands, Finland, France, Germany, Great Britain, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, North Macedonia, Norway, Poland, Portugal, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey, Vatican City.
  • Host institution: a university which is a partner of ASE. These institutions may vary from semester to semester (click here to check the partnerships map);
  • How to find a short study mobility? You can search the internet for keywords like <Blended Intensive Programme available this year> or <Short term study mobility at [name of partner institution]>; or you can browse this website: https://erasmusbip.org/list-of-bips/ (click here to be redirected).

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• If you want to apply for Type 2 – short placement / internship mobilities:

• • Country: any country in the world;
  • Host institution: any public institution / private organization / university / school / company / enterprise / NGO etc;
  • How to find? You can browse the internet to find a min. 5 to max. 30 days traineeship / internship / volunteering project. This mobility can also be done in groups. Or you can check the support page: https://international.ase.ro/21/index.php/erasmus-for-placements-news/ (click here to be redirected).

Please complete the documents on the computer, not by handwriting. To sign them, you can draw / upload a photo of your signature.

Mandatory documents for both types:

1. Registration form (click here);
2. Letter of acceptance / invitation from the host organization containing:
   • details about the host organization/ programme, your name and the main duties you will have there;
   • the exact period (phyisical mobility & the days of virtual activities);
   • signature & official stamp of the organization.
3. Learning Agreement (LA) signed by the hosts and by a faculty coordinator (see list of signing coordinators here):
   • LA template for Type 1 – short studies / BIPs (click here);
   • LA template for Type 2 – short placements / internships (click here).
4. Copy of ID card (or, for foreign students: copy after passport and Romanian residence permit);
5. CV with a picture, in english or in the language of the mobility;
6. Letter of motivation, in english or in the language of the mobility;
7. GDPR form;
8. Details about the bank account (click here to download);
9. Private insurance for the duration of the mobility which shall include at least a medical insurance and a civil liability or accident insurance / European Health Card issued for free by CNAS (the card is not valid for non-EU destinations);
10. & for type 1 only! (not required for type 2) – linguistic knowledge proof: either a statement from your faculty’s secretariate if you are already studying at ASE in the specific foreign language in which the mobility is conducted or a language certificate (see accepted certificates here).

Extra documents (for extra grants / specific cases):

• students who benefit from a social scolarship from ASE: a statement from your faculty’s secretariate which attests you are a social scholarship beneficiary (this qualifies you for an extra grant – check the financial support section).
• students who travel green: participant statement in case of using green travel (click to download) – this qualifies you for an extra grant – check the financial support section).
• students who go to placements in non-EU countries that are in regions 1-12 (check the regions 1-12 here https://erasmus-plus.ec.europa.eu/ro/programme-guide/part-a/eligible-countries) – you must also add a Bilateral Agreement to your application file (click here to download the non-EU countries agreement template);
• optional for anyone: letters of recommendation, professional certificates, diplomas, certificates, certificates regarding the results of student scientific research or participation in extra-curricular projects etc.

The departure can be done anytime during the year (except examination session periods), but for the application please send the documents from step 2 with at least 5 – 6 weeks before the day of the departure via email at erasmus@ase.ro. Late applications may not be accepted.

• First, verifying your file:

You will receive an answer via email regarding any corrections that need to be made to your documents. We have a 3-5 office days response time to emails.

• Then, signing the contract:

If your application was marked eligible then, before your departure, you will be invited to the Erasmus+ Office to sign the Financial Contract which states your grant, your period of stay and your obligations (if you cannot personally come, then it can also be signed by a person legally appointed as power of attorney; the person could just be a trusted family member, friend or acquaintance; digital signatures are not accepted).

• PREPARE YOUR DEPARTURE (please read carefully):
  • After you sign the contract, remember that the financial support will be granted 80% a few days before you leave and 20% after you come back. Depending on the time of your application, the grant may be received with a delay.
  • You can make travel preparations in advance, (book tickets/ accomodation etc), but only after your mobility was confirmed as eligible by the Erasmus+ Office. The arrival to the mobility must be done one/more days before the start date, while the departure can be done any day after the end date. If you depart later or come back earlier than planned, you risk having to return the whole grant or a partial sum. Please check with the Erasmus+ office for any modifications.
  • Remember to preserve your travel tickets (flight boarding pass / gas station bills / bus or train ticket) because they are mandatory to proove your physical mobility to the host country. You will bring them at the end of your mobility (together with the documents from the next step).

At the end of your mobility you have the contractual obligation to physically bring to the Erasmus+ office the following:

For Type 1 – short study mobility:

• Certificate of Attendance (click to download)  – the document can be completed in handwriting or on the computer and the signature must be in original, and, if possible, stamped by the host organization; scanned versions & digitally added signatures are NOT accepted;
• Transcript of Records – it is a standard document given to you by the host university, containing your name, the name of the programme, the grade & the ECTS credits obtained.

For Type 2 – short placement mobility:

• After the mobility certificate (click to download) – the document can be completed on the computer but the signature must be in original and stamped by the host organization; scanned versions & digitally added signatures are NOT accepted; the original document will be preserved by the Erasmus+ office.

AND mandatory for both types:

• travel tickets that comply with your mobility period (both departure and arrival travel tickets or, if you travel by car, keep the gas station bills or accommodation bill) – we recommend arriving to your destination at least one day before and leaving anytime the day after your planned mobility dates.
• the satisfaction questionnaire, it will be received via email at the end, not from us, but from the EU platform notification system – complete and submit it there;
• only for the ones who had mobilities between 15-30 days: OLS test – you have the obligation to do the online language assessment once at the beginning and once at the end of your mobility. Find your OLS test by making an account on the EU Academy platform and searching for “English Placement Test”, then send the obtained certificate to us via email: www.academy.europa.eu 

Failing to provide the proof of your mobility may result in having to return the whole grant (by hand notice or in the court of justice).