Erasmus+ for placements
(grants for traineeships, internships or volunteering abroad)
Note: we kindly ask you to first read the following below, as it takes only a few minutes and it contains all the important details. For further clarifications, we will gladly receive your inquiries via email or you can visit us at our office (working hours and contact details at the end of this page).
- What is Erasmus+ for placements?
They are financial grants of support you can receive while doing a paid or unpaid traineeship, internship, volunteering project at a host organization. By doing an Erasmus+ mobility you can improve not only your communication and language competences, but also develop soft skills highly valued by future employers.
- What is the host organization?
The host organization can be any institution (public or private), for example: NGO, embassy, corporation, company, school, academic institution etc, with the exception of the European Union’s institutions. ASE does not have Erasmus+ partnerships with organizations, therefore it is a part of your duty to find an organization and be accepted for a traineeship/ internship/ job/ volunteering project. Only after you find and are accepted to such a placement, you will also be able to apply for an Erasmus+ grant of support for your mobility. Do not get discouraged, finding any internship is easy and we provide extra support in this matter that you will find in the sections below or that you can ask us via email or in person.
- Who can apply?
It addresses to you as a student, regardless of your grades or number of passed exams, if you are currently enrolled at one of ASE’s Bachelor’s, Master’s or Doctoral cycles (except low-frequence ID-IFR).
If you are in your final year, you can still apply and go after graduation. The condition is that at the time of application you must be still enrolled as a student, preferably a few weeks before graduation. Applications who are being sent after you already graduated cannot be taken into account.
Recommendation: If you have a group of friends from ASE, you can all apply for a placement in the same organization or even the same city, because the selection for this type of mobilities is done based on the principle first came, first served in the limit of the available budget.
How to apply?
Submit the following documents with around 5 or 6 weeks before the mobility is planned to start (or a few weeks before graduation for those in the final year):
- Application form (click here to download) ;
- Letter of acceptance from the host organization: there is no template, any model is good as long as it contains all the next three points: a. details about the host organization, b. your name and the main duties you will have there and c. the exact period (please note that you cannot go anytime you want, there are some rules regarding the time period – find them below, at the dedicated section);
- Learning agreement (click here to download) signed by the host organization and by your Erasmus+ responsible coordinator of your faculty (click here to see the list);
- CV (with picture) in a foreign language;
- Motivation letter in a foreign language;
- Copy after ID card (or for foreign students: copy after passport and Romanian residence permit);
- Details about the bank account (click here to download) or a bank statement (with the IBAN number) – an account in Euro is recommendable, to avoid exchange fees;
- Private medical insurance for the duration of the mobility / European Health Card issued for free by CNAS;
- Annex 5 with GDPR (click here to download);
- Optional: a statement from the faculty if the student is a beneficiary of a social scholarship in ASE. This qualifies you for an additional monthly top-up (the main monthly grant + extra 250 euro/ month). Note: the ASE scholarship and Erasmus social top-up do not cancel eachother, you will receive both;
- Optional: participant statement in case of using Green Travel (click here to download). Travelling green means by bus, train, boat, car-sharing etc – not by plane. This qualifies you for a single additional top-up (50 euro) to the total grant. The condition is that you must also provide proof of travelling green (reservations, tickets, receipts etc).
Notice: Please complete the documents on the computer, not by handwriting. To sign them, you can upload a photo of your signature.
These documents can be, according to your preference:
- sent virtually via e-mail at email@example.com
- brought physically at the Erasmus+ Office (Piața Romană no. 6, Angelescu Building, 1st Floor, Room 0132 – Hours: Monday to Thursday 09:00 – 16:00 / Friday 09 – 13:00).
What is the financial support?
- How will I receive it?
You will receive a grant that is calculated by days and months of stay (80% around one week before the departure and 20% around one month after your return). The grant will be transfered to your bank account, to the IBAN code you provided.
- How much will I get?
The amount depends on the living costs of the host country.
- 750 Euro/month for Austria, Belgium, Cyprus, Denmark, Finland, France, Germany, Greece, Ireland, Iceland, Italy, Liechtenstein, Luxembourg, Malta, Norway, Netherlands, Portugal, Spain, Sweden, Andorra, Switzerland, Faroe Islands, Great Britain, Monaco, San Marino, Vatican City;
- 690 Euro/month for Bulgaria, Czech Republic, Croatia, Estonia, Latvia, Lithuania, North Macedonia, Poland, Serbia, Slovakia, Slovenia, Turkey, Hungary;
- 700 Euro/month plus a transportation supplement according to a distance bandwidth for any other country from regions 1-12, that you can check here: https://erasmus-plus.ec.europa.eu/programme-guide/part-a/eligible-countries
- What about extra types of financial support?
- If you will receive a salary from the host organization, the Erasmus+ grant can still be awarded. The salary does not cancel the Erasmus+ support grant.
- You can receive additional top-up sums if you are a student with reduced opportunities or if you are travelling green. Please consult points 10 and 11 from the application documents list.
Frequently asked questions by students
- I submited the required documents, what is next?
After you submit these documents, the Erasmus+ office will contact you for further details. Please note that we have a 3-5 working days response time. If you have no reply within a week or two, maybe your email got lost in spam, so please send us a kind reminder.
- What are my final duties?
At the end of the mobility you have the obligation to:
- Present in original to Erasmus+ Office the After the mobility traineeship certificate (it is the last part of the Learning Agreement document);
- Proof of travel (tickets for departure and arrival or gas station bills or accomodation/rental contract);
- Fill in the online satisfaction questionnaire received via email from the EU Erasmus+ and European Solidarity Corps;
- Answer to the final OLS test. During your mobility you will have access to Erasmus+ Online Linguistic Support (OLS) to learn the language used at the workplace. You have the obligation to do the online language assessment before and after the mobility.
When can I go?
A. Summer vacation
You can go during any summer holiday but only after you finish the exam session and until the next academic year starts. This type of mobility is voluntary and no ECTS points will be granted at the end.
*In case you want to equivalate it with the specialized practice in the curriculum, then you have to apply during 1st year Bachelor’s / 1st year Master’s and go in the summer before the 2nd year. The mobility must be carried out in the field of the studies and must have the approval of the practice faculty coordinator. This type of mobility is eligible for Law faculty students who have an optional internship in their curriculum if the host organization is a court, notary office, professional law firm or other organization of the legal professions.
B. Second semester
Only the 2nd year master’s students in the semester in which the specialized practice is part of the curriculum are allowed.
C. After graduation
For this period, the main condition is to apply only while you are still a student, meaning that the application is submitted and fully accepted before the graduation takes place, otherwise you are not eligible after you are no longer a student. The placement can be planned to take place anytime in the first 12 months after graduating.
Only PhD. students can carry out a mobility anytime, in an organization that will benefit their research and thesis writing. The host organization can be a higher education institution or any other eligible organization.
For how much time can I go?
Duration of total Erasmus+ mobilities combined (studies exchange included): minimum 2 months (60 days), maximum 12 months / each separate study cycle (Bachelor, Master, Doctorate).
Where can I start searching for a placement?
After you find the placement, submit the documents for the Erasmus+ support grant. Click here to be redirected to the placement news section.
Contact us during office hours at:
◉ e-mail: firstname.lastname@example.org;
◉ phone number: +40 21 319 1910;
◉ address: Piața Romană no. 6, Angelescu Building, 1st Floor, Room 0132 – Hours: Monday to Thursday 09:00 – 16:00 / Friday 09 – 13:00.